The language of running a team.
Payroll, scheduling, hiring and compliance come with a vocabulary nobody hands you on day one. All 428 terms here carry their definition — so most questions are answered before you click anything.
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All 428 entries
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All 428 terms, each with its one-sentence definition. Filter by topic, or search names and definitions at once — the controls stay beside you the whole way down.
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6 entries- 147 C LetterA 147c letter, also known as an EIN Verification Letter, is an official document issued by the IRS to confirm a business’s Employer Identification Number (EIN). Businesses often need this letter for tax filings, banking, payroll setup, and compliance requirements.Taxes
- 401(k) deductionA 401(k) deduction is the portion of an employee’s wages that is withheld from their paycheck and contributed to their 401(k) retirement savings plan.Payroll5 min read
- 401(k) planA 401(k) plan is an employer-sponsored retirement savings program that allows employees to contribute a portion of their wages.HR & Compliance8 min read
- 1099 ContractorA 1099 contractor, also known as an independent contractor, is a self-employed individual hired to perform work or services for a business, typically under a contract or project-based agreement.Payroll5 min read
- 1099 formA 1099 form is an IRS tax document that businesses use to report payments made to independent contractors and non-employees.Taxes3 min read
- 2553 Form fax numberThe 2553 Form fax number refers to the IRS fax line businesses can use to submit IRS Form 2553, Election by a Small Business Corporation.Taxes5 min read
A
21 entries- Account balanceAn account balance is the total amount of money available in a financial account at a specific point in time.Payroll6 min read
- Accrediting bodyAn accrediting body is an independent organization that evaluates and certifies whether a school, training program, or professional organization meets certain quality standards.Hiring & Onboarding4 min read
- AccrualAccrual refers to the gradual earning of paid time off based on hours or time worked, e.g. accruing 1 hour of PTO for every 30 hours worked.Payroll6 min read
- Accrued Time OffAccrued time off is paid leave that employees earn gradually over time based on the number of hours, days, or weeks they work.Scheduling3 min read
- ACH creditAn ACH credit is a type of electronic payment made through the Automated Clearing House (ACH) network, where funds are "pushed" from one bank account to another.Payroll4 min read
- ACH debitAn ACH debit is a type of electronic transaction that allows a business or organization to pull funds directly from a customer’s or employee’s bank account using the Automated Clearing House (ACH) network.Payroll5 min read
- Active candidateAn active candidate is someone who is actively looking for a new job.Hiring & Onboarding4 min read
- ADP checkAn ADP check refers to a paycheck issued through ADP, a well-known provider of payroll and human resources services.Payroll6 min read
- Advice numberAn advice number is a unique identifier assigned to a direct deposit or electronic funds transfer (EFT) transaction.Payroll4 min read
- Advice of creditAn advice of credit is a formal notice issued by a bank, payroll provider, or payment processor to confirm that funds have been deposited into a recipient’s account.Payroll4 min read
- Affirmative actionAffirmative action refers to policies and practices that promote equal opportunity in the workplace—especially for historically underrepresented or disadvantaged groups.HR & Compliance4 min read
- Annual taxAnnual tax refers to the total amount of taxes an employer is required to pay every year, based on a combination of business income, employee wages, and other applicable factors.Taxes4 min read
- applicant tracking system (ATS)An applicant tracking system (ATS) is software that helps businesses manage the entire hiring process—from posting jobs and collecting applications to reviewing resumes and communicating with candidates.Hiring & Onboarding3 min read
- Apprenticeship programAn apprenticeship program is a structured training system that combines paid on-the-job experience with classroom or technical instruction to develop skilled workers. Hiring & Onboarding3 min read
- Assessment centerHiring & Onboarding4 min read
- At-will employmentAt-will employment is a type of working relationship in which either the employer or the employee can end the employment at any time, for any reason—or no reason at all—as long as it's not illegal.HR & Compliance3 min read
- Attendance Point SystemAn attendance point system is a structured method employers use to track and manage employee attendance by assigning points for attendance-related incidents.Timesheets3 min read
- Attendance TrackingAttendance tracking is the process of monitoring and recording when employees are present, late, absent, or leave early during scheduled work hours.Timesheets3 min read
- Audit TrailAn audit trail is a detailed record of financial transactions, payroll activities, and business operations that ensures accountability, accuracy, and compliance.Payroll4 min read
- Automated Clearing HouseThe Automated Clearing House (ACH) is an electronic network used in the United States to facilitate the transfer of funds between banks and financial institutions.Payroll4 min read
- Automatic Time TrackingAutomatic time tracking is a digital system that records employee work hours without requiring manual clock-ins, clock-outs, or paper timesheets.Timesheets3 min read
B
17 entries- Background checkA background check is a process employers use to verify a candidate’s history before hiring. It typically includes checking criminal records, employment history, education, and other relevant information to ensure the candidate is a good fit for the role.Hiring & Onboarding5 min read
- BackpayBackpay is the compensation an employer owes an employee for work they’ve already performed but weren’t properly paid for at the time.Payroll4 min read
- Backup withholdingBackup withholding is a tax withholding mechanism required by the Internal Revenue Service (IRS) in the United States.Taxes4 min read
- BankruptcyBankruptcy is a legal process that allows individuals or businesses to seek relief from debts they can no longer repay.Payroll6 min read
- Behavioral interviewA behavioral interview is a type of job interview where candidates are asked to share specific examples of how they’ve handled situations in the past.Hiring & Onboarding3 min read
- Benefit enrollmentBenefit enrollment is the process during which employees select the health insurance, retirement plans, and other job-related benefits they want to participate in for the upcoming year.HR & Compliance5 min read
- Benefits administrationBenefits administration is the process of managing employee benefits offered by a business.HR & Compliance6 min read
- Benefits packageA benefits package is the collection of non-wage compensation that an employer offers to employees in addition to their regular paycheck.HR & Compliance5 min read
- Billable HoursBillable hours are the hours of work an employee or contractor spends directly on tasks or projects that can be charged to a client.Timesheets3 min read
- Biometric Time ClockA biometric time clock is a time-tracking device that uses unique physical traits—such as fingerprints, facial recognition, or iris scans—to verify an employee’s identity when they clock in and out of work.Timesheets
- Biweekly payBiweekly pay is a payroll schedule where employees receive wages every two weeks, typically on the same day (e.g., every other Friday).Payroll3 min read
- Blind hiringBlind hiring is the practice of removing personal, demographic, or potentially bias-triggering information from the early stages of the hiring process.Hiring & Onboarding4 min read
- Bonus payBonus pay refers to additional compensation awarded to employees on top of their regular salary or hourly wages.Payroll3 min read
- Boolean search recruitingBoolean search recruiting is a method of using specific words, phrases, and operators (like AND, OR, NOT) to filter and refine candidate searches on job boards, search engines, and applicant tracking systems (ATS).Hiring & Onboarding4 min read
- Boomerang employeeA boomerang employee is someone who leaves a company—voluntarily or otherwise—and later returns to work there again.Hiring & Onboarding4 min read
- Buddy PunchingBuddy punching is when one employee clocks in or out on behalf of another employee, usually to cover up lateness, an early departure, or an unworked shift.Timesheets3 min read
- Business expensesBusiness expenses are the costs a company incurs as part of its normal operations.Payroll4 min read
C
40 entries- Cafeteria planA cafeteria plan, also known as a Section 125 plan, is a type of employee benefits program that allows employees to choose from a variety of pre-tax benefit options.HR & Compliance5 min read
- Calendar quarterA calendar quarter is a three-month period used to divide the year into four equal parts for financial, tax, and business reporting purposes.Payroll5 min read
- Calendar weekA calendar week is a seven-day period that runs from Sunday through Saturday, based on the standard calendar format used in the United States.Timesheets6 min read
- Calendar yearA calendar year is the 12-month period that starts on January 1 and ends on December 31.Payroll8 min read
- Call-OutA call-out happens when an employee notifies their employer that they cannot work a scheduled shift—usually due to illness, emergencies, or personal obligations.Scheduling3 min read
- CandidateA candidate is a person who applies for a job or is being considered for a position at a business.Hiring & Onboarding2 min read
- Candidate engagementCandidate engagement refers to how businesses attract, communicate with, and maintain interest from job applicants throughout the hiring process.Hiring & Onboarding4 min read
- Candidate experienceCandidate experience refers to how job seekers perceive and interact with your business throughout the hiring process.Hiring & Onboarding3 min read
- Candidate pipelineA candidate pipeline is a structured pool of potential job candidates who are in various stages of the hiring process or who may be considered for future roles.Hiring & Onboarding5 min read
- Candidate screeningCandidate screening is the process of evaluating job applicants to determine whether they meet the basic qualifications and are a good fit for your open role.Hiring & Onboarding4 min read
- Career development planA career development plan is a structured roadmap that outlines an employee’s short-term and long-term goals, along with the skills, experiences, and milestones needed to achieve them.Hiring & Onboarding3 min read
- Career pathingCareer pathing is the process of mapping out potential growth opportunities and advancement routes for employees within your business.Hiring & Onboarding4 min read
- Child support garnishmentChild support garnishment is a legal process that requires employers to withhold a portion of an employee’s wages to satisfy court-ordered child support payments.Payroll4 min read
- Childcare benefitsChildcare benefits are employer-provided resources or programs that help employees manage the cost and logistics of caring for their children while they work.HR & Compliance4 min read
- Circular ECircular E, officially known as IRS Publication 15, is the federal guide employers use to understand and fulfil their tax withholding and payroll responsibilities.Taxes5 min read
- Clock InClocking in is the process employees use to officially record the start of their work shift.Timesheets3 min read
- Clock OutClocking out is the process employees use to officially record the end of their work shift or break.Timesheets3 min read
- COBRA qualifying eventA COBRA qualifying event is a specific life or job-related change that causes an employee (or their dependents) to lose group health insurance coverage.HR & Compliance6 min read
- Collaborative hiringCollaborative hiring is a team-based approach to recruitment where multiple people—from managers to front-line employees—are involved in evaluating and selecting job candidates.Hiring & Onboarding4 min read
- CommissionA commission is a form of employee compensation based on performance, typically calculated as a percentage of sales, revenue, or other business metrics.Payroll4 min read
- Commission payCommission pay is a type of compensation structure where employees earn a portion of the revenue they generate for the company.Payroll4 min read
- Comp TimeComp time, short for compensatory time off, is paid time off given to an employee instead of paying them overtime wages.Payroll3 min read
- CompensationCompensation refers to the total pay and benefits that an employee receives in exchange for their work. It includes a base salary or hourly wage and additional elements like bonuses, commissions, benefits, stock options, and non-monetary perks.Payroll4 min read
- Compensation packageA compensation package is the complete set of pay and benefits an employer offers employees in exchange for their work.Payroll4 min read
- Compensatory timeCompensatory time (often referred to as comp time) is paid time off given to employees instead of overtime pay.Payroll4 min read
- Competency mappingCompetency mapping is the process of identifying the key skills, behaviors, and knowledge required for employees to perform effectively in specific roles within your business.Hiring & Onboarding4 min read
- Competency-based interviewA competency-based interview is a structured interview method that focuses on evaluating a candidate’s ability to demonstrate specific skills, behaviors, and attributes required for success in a role.Hiring & Onboarding3 min read
- Compliance trainingCompliance training is the process of educating your employees about the laws, regulations, and company policies they need to follow while on the job.HR & Compliance3 min read
- Confidentiality agreementA confidentiality agreement is a legal contract that outlines how sensitive information shared between two parties—typically an employer and employee—must be kept private.HR & Compliance3 min read
- Consolidated Omnibus Budget Reconciliation ActThe Consolidated Omnibus Budget Reconciliation Act (COBRA) is a federal law that gives employees and their dependents the right to continue their group health insurance.HR & Compliance5 min read
- Constructive receiptConstructive receipt is a tax concept used to determine when income is considered “received” for tax purposes.Taxes3 min read
- Consumption taxA consumption tax is a tax on the purchase of goods and services.Taxes3 min read
- Contingent staffingContingent staffing refers to hiring workers on a temporary, freelance, or contract basis, rather than as permanent employees.Hiring & Onboarding4 min read
- Contract employeeA contract employee is a worker hired for a specific project or time period under the terms of a written contract.Hiring & Onboarding4 min read
- Contribution rateA contribution rate is the percentage or fixed amount of money that an employer or employee contributes toward a benefit or savings program—such as a retirement plan, health insurance premium, unemployment tax, or workers’ compensation fund.HR & Compliance4 min read
- Contribution reportA contribution report is a document that details the amounts an employer and/or employees contribute to various payroll-related programs or benefits over a set period of time.HR & Compliance5 min read
- Creditor garnishmentCreditor garnishment refers to a legal process where a creditor, such as a lender, service provider, or other entity with a claim against an employee.Payroll4 min read
- Cross-trainingCross-training is the process of teaching employees how to perform tasks and responsibilities outside of their primary roles.Hiring & Onboarding4 min read
- Customer service trainingCustomer service training is the process of teaching employees how to interact with customers in a way that aligns with your business’s standards, values, and goals.Hiring & Onboarding3 min read
- Cut-off dateA cut-off date is the deadline by which all work hours, time-off requests, or changes need to be submitted to be processed for the upcoming payroll period.Payroll3 min read
D
16 entries- Daily ScheduleA daily schedule is a work plan that outlines which employees are working on a specific day, including their assigned shift times, roles, and responsibilities.Scheduling3 min read
- Data-driven recruitingData-driven recruiting is the practice of using measurable data, analytics, and performance metrics to guide hiring decisions.Hiring & Onboarding3 min read
- Debt serviceDebt service refers to the total amount of money a business must pay on its outstanding loans over a specific period—typically monthly, quarterly, or annually.Payroll4 min read
- Deferred income taxDeferred income tax refers to the amount of taxes a business owes or will recover in the future due to temporary differences between the way income and expenses are reported on financial statements.Taxes4 min read
- Deferred tax liabilityA deferred tax liability is a tax that a business owes but does not have to pay right away.Taxes5 min read
- Dental insuranceDental insurance is a type of employee benefit that helps cover the cost of dental care, including preventive services like cleanings and exams, as well as treatments like fillings, crowns, root canals, and orthodontics.HR & Compliance6 min read
- Digital Time ClockA digital time clock is an electronic system that records when employees clock in and out of work, replacing traditional punch card machines or manual timesheets.Timesheets3 min read
- Direct depositDirect deposit is an electronic payment method that allows businesses to transfer employee wages directly into their bank accounts.Payroll3 min read
- Direct deposit authorization formA direct deposit authorization form allows an employer to electronically transfer an employee’s paycheck into their bank account.Payroll4 min read
- Direct hireDirect hire is a recruitment method where a business hires a candidate directly onto its payroll for a permanent or long-term position, typically without the use of a staffing agency.Hiring & Onboarding3 min read
- Disability benefitsDisability benefits are financial payments made to eligible workers who cannot work due to a physical or mental condition.HR & Compliance4 min read
- Disability insuranceDisability insurance is a type of employee benefit that provides income replacement when a worker becomes unable to perform their job due to illness or injury.HR & Compliance5 min read
- Disciplinary procedureA disciplinary procedure is a formal process employers use to address employee misconduct, performance issues, or violations of workplace policies.HR & Compliance3 min read
- Diversity recruiting strategyA diversity recruiting strategy is a structured approach to attracting, hiring, and retaining employees from a wide range of backgrounds, including race, ethnicity, gender identity, age, religion, disability status, sexual orientation, veteran status, and more.Hiring & Onboarding4 min read
- Double ShiftA double shift refers to when an employee works two consecutive shifts in one day, typically with minimal or no extended break between them.Scheduling3 min read
- Drag-and-Drop SchedulingDrag-and-drop scheduling is a visual approach to managing staff schedules where employers can easily create, adjust, and publish shifts by dragging time blocks across a digital interface.Scheduling3 min read
E
29 entries- E-filingE-filing (electronic filing) is electronically submitting tax returns, payroll reports, and other official documents instead of mailing paper forms.Taxes4 min read
- Employee advocacyEmployee advocacy refers to the promotion of a company and its values by the people who work there.HR & Compliance4 min read
- Employee alignmentEmployee alignment refers to how closely your team’s work, goals, and values are connected to the overall mission and strategic direction of your business.HR & Compliance4 min read
- Employee AvailabilityEmployee availability refers to the specific days and times an employee is able or willing to work.Scheduling3 min read
- Employee benefitsEmployee benefits are the non-wage perks and programs that employers offer to support their team’s overall well-being—physically, financially, and emotionally.HR & Compliance4 min read
- Employee earnings reportAn employee earnings report is a document that provides a detailed summary of an employee's compensation for a specific period, including their wages, deductions, and net pay.Payroll4 min read
- Employee engagementEmployee engagement refers to how connected, committed, and motivated your team members feel about their work and your business.HR & Compliance4 min read
- Employee handbookAn employee handbook is a written document that outlines the policies, procedures, and expectations for employees within your business.HR & Compliance4 min read
- Employee lifecycleThe employee lifecycle is the entire journey a person takes as an employee within your business—from the moment they learn about your company to the day they leave.Hiring & Onboarding4 min read
- Employee managementEmployee management is the process of hiring, training, organizing, supervising, and supporting your team.HR & Compliance5 min read
- Employee recognition programAn employee recognition program is a structured plan businesses use to acknowledge, reward, and celebrate employee contributions.HR & Compliance3 min read
- Employee referral programAn employee referral program is a structured system that encourages your current team members to recommend qualified candidates for open roles at your business.Hiring & Onboarding3 min read
- Employee retentionEmployee retention refers to your ability to keep employees on your team over time.HR & Compliance4 min read
- Employee retention planAn employee retention plan is a strategy designed to reduce staff turnover by keeping valuable employees engaged, satisfied, and committed to staying long-term.HR & Compliance3 min read
- Employee RosterAn employee roster is a centralized list of all staff members within a business or team, including essential details like names, job titles, roles, shift schedules, availability, and contact information.Hiring & Onboarding3 min read
- Employee ScheduleAn employee schedule is a plan that outlines when each employee is expected to work. It assigns specific days, times, and roles, ensuring proper coverage during operating hours.Scheduling3 min read
- Employee self-serviceEmployee self-service (ESS) refers to digital tools or portals that allow employees to access and manage their own employment information—without needing to go through a manager or HR.HR & Compliance6 min read
- Employee turnover rateEmployee turnover rate is the percentage of employees who leave your business over a certain period of time, whether due to resignation, termination, or retirement.HR & Compliance3 min read
- Employer contributionAn employer contribution is the amount of money a business contributes toward an employee’s benefits or savings on their behalf.Payroll4 min read
- Employer of recordAn Employer of Record (EOR) is a third-party organization that legally employs workers on behalf of another company.HR & Compliance3 min read
- Employment agreementAn employment agreement is a formal document that outlines the terms and conditions of employment between an employer and an employee.Hiring & Onboarding4 min read
- Employment contractAn employment contract is a written agreement between an employer and an employee that outlines the terms and conditions of employment.Hiring & Onboarding4 min read
- Employment verificationEmployment verification is the process of confirming that a person is or was employed at a particular company.Hiring & Onboarding5 min read
- Equal employment opportunity (EEO)Equal employment opportunity (EEO) refers to the principle that all individuals should have equal access to employment opportunities regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetic information.HR & Compliance3 min read
- Estimated tax paymentsEstimated tax payments are periodic payments businesses and self-employed individuals make to cover their tax obligations throughout the year.Taxes3 min read
- Exempt employeeAn exempt employee is not eligible for overtime pay under the Fair Labor Standards Act (FLSA).HR & Compliance4 min read
- ExemptionAn exemption is a tax benefit that reduces taxable income for individuals or businesses. Exemptions help lower the income subject to taxation, ultimately reducing the total tax liability.Taxes4 min read
- Exit interviewAn exit interview is a structured conversation between a departing employee and a manager or HR representative.HR & Compliance3 min read
- ExpeditorAn expeditor is a key team member who helps ensure that operations run smoothly by coordinating the flow of work between different departments or stages of a process.Hiring & Onboarding5 min read
F
23 entries- Fair hiring practicesFair hiring practices are policies and actions that ensure job applicants are treated equally throughout the recruitment and hiring process—regardless of race, gender, age, religion, disability, or other legally protected characteristics.Hiring & Onboarding3 min read
- Fed IDA Fed ID, also known as a Federal Employer Identification Number (FEIN) or Employer Identification Number (EIN), is a unique nine-digit number the IRS assigns to businesses for tax reporting purposes.Taxes2 min read
- Federal income taxFederal income tax is a tax imposed by the U.S. government on the income of individuals and businesses.Taxes3 min read
- Federal numberA federal number, commonly called an Employer Identification Number (EIN), is a unique identifier assigned to businesses by the Internal Revenue Service (IRS) for tax reporting purposes.Taxes3 min read
- Federal tax levyA federal tax levy is a legal action taken by the U.S. government to seize a taxpayer’s property or income to satisfy unpaid federal tax debts.Taxes5 min read
- Federal unemployment tax (FUTA)As an employer, one of your responsibilities is paying the federal unemployment tax (FUTA). This tax helps fund unemployment benefits for workers who lose their jobs through no fault of their own.Taxes4 min read
- FF&EFF&E stands for Furniture, Fixtures, and Equipment. It refers to the movable, tangible assets a business purchases for its day-to-day operations that are not permanently attached to the building or property.Payroll3 min read
- FICAFICA stands for the Federal Insurance Contributions Act, a U.S. federal law that requires both employers and employees to contribute a portion of wages to fund Social Security and Medicare programs.Taxes4 min read
- Filing statusFiling status is an employee’s tax classification that determines how much federal income tax is withheld from their paycheck.Taxes6 min read
- Financial assetA financial asset is something of value that a business or individual owns and can convert into cash or use to generate income.Payroll4 min read
- FLSAThe federal Fair Labor Standards Act (FLSA) sets forth rules regarding minimum wage, overtime, recordkeeping, and child labor laws.HR & Compliance5 min read
- FMLAThe US Family and Medical Leave Act (FMLA) is a law that gives eligible workers 12 weeks of unpaid leave to take care of family responsibilities.HR & Compliance5 min read
- Form 940If you have employees, chances are you’ve heard about Form 940. This IRS form is how businesses report and pay federal unemployment taxes (FUTA). Unlike income taxes, employers pay FUTA taxes entirely, meaning there are no deductions from employee wages.Taxes4 min read
- Form 941Form 941, the Employer’s Quarterly Federal Tax Return, is how you report the federal income tax, Social Security, and Medicare taxes you’ve withheld from employee paychecks.Taxes4 min read
- Form 1095-CForm 1095-C is a tax form that certain employers must provide to employees to report information about the health insurance coverage they offered to fulfil Affordable Care Act (ACA) reporting requirements.Taxes4 min read
- Form 1120-SForm 1120-S is the U.S. Income Tax Return for an S Corporation.Taxes
- Form 5498-SAForm 5498-SA is an IRS tax form that reports contributions to certain tax-advantaged savings accounts, specifically Health Savings Accounts (HSAs), Archer Medical Savings Accounts (MSAs), and Medicare Advantage MSAs.Taxes4 min read
- FreelancerA freelancer is a self-employed individual who provides services to businesses or individuals on a contract basis, rather than as a permanent or hourly employee.Hiring & Onboarding5 min read
- Fringe benefitsFringe benefits are additional perks or compensation that businesses offer employees on top of their regular wages.Payroll4 min read
- FSAAn FSA, or flexible spending account, is a special type of savings account that allows employees to set aside pre-tax dollars to pay for eligible healthcare expenses.HR & Compliance6 min read
- FTE (full-time equivalent)FTE stands for full-time equivalent, and it’s a way for businesses to measure how many full-time employees they have, even if some of their team members are working part-time.Scheduling4 min read
- Full-cycle recruitingFull-cycle recruiting refers to the end-to-end process of hiring a new employee—from defining the job opening to onboarding the selected candidate.Hiring & Onboarding3 min read
- FUTAFUTA, the Federal Unemployment Tax Act, is a federal payroll tax that employers pay to help fund the federal government's unemployment compensation program.Taxes5 min read
G
8 entries- Gamified recruitmentGamified recruitment is the process of using game-like elements to attract, engage, and evaluate job candidates.Hiring & Onboarding4 min read
- Garnishment exemptionA garnishment exemption refers to the portion of an employee’s wages that cannot legally be withheld to satisfy a court-ordered debt or financial obligation.Payroll5 min read
- Garnishment limitsGarnishment limits refer to the maximum amount of an employee’s wages that can legally be withheld to satisfy a debt.Payroll5 min read
- GeofencingGeofencing is a technology that creates a virtual boundary around a specific location using GPS or RFID signals.Timesheets3 min read
- GPS Time TrackingGPS time tracking is a timekeeping method that uses Global Positioning System technology to verify employee locations when they clock in and out for work.Timesheets3 min read
- Gross payGross pay is the total amount you pay an employee before any taxes or deductions come out. It includes their base or hourly wages plus extra earnings like overtime, bonuses, or commissions.Payroll5 min read
- Gross-upA gross-up is when an employer increases an employee’s paycheck to cover the taxes on a specific benefit or payment, so the employee receives the full intended amount after taxes.Payroll4 min read
- Group interviewA group interview is a hiring format where multiple candidates are interviewed simultaneously by one or more interviewers.Hiring & Onboarding4 min read
H
12 entries- Hazard payHazard pay is additional compensation provided to employees who perform dangerous work, often in environments where they face an increased risk of injury, illness, or death.Payroll4 min read
- Headcount planningHeadcount planning is the process of forecasting, budgeting, and organizing the number of employees a business needs to operate effectively over a given period.Hiring & Onboarding4 min read
- Health insuranceHealth insurance is an employee benefit that helps cover the cost of medical care, including doctor visits, hospital stays, prescription drugs, preventive screenings, and more.HR & Compliance4 min read
- High-potential employeeA high-potential employee—often referred to as a HiPo—is someone who shows the ability, motivation, and ambition to grow beyond their current role and take on future leadership or advanced responsibilities.Hiring & Onboarding4 min read
- Hiring pipelineA hiring pipeline refers to the structured stages your candidates move through during the hiring process—from initial application to job offer (and sometimes through onboarding).Hiring & Onboarding4 min read
- Hiring planA hiring plan is a strategic document that outlines your business’s staffing needs, hiring timeline, job roles, recruitment budget, and responsibilities for managing the hiring process.Hiring & Onboarding4 min read
- Hiring process optimizationHiring process optimization is the practice of analyzing, improving, and streamlining every step involved in recruiting and hiring new employees.Hiring & Onboarding3 min read
- Holiday payHoliday pay refers to compensation that employers provide to employees for time off during federal, state, or company-designated holidays.Payroll4 min read
- Hourly payHourly pay refers to the compensation an employee receives based on the number of hours they work, rather than a fixed salary.Payroll4 min read
- Hourly TrackingHourly tracking is the process of recording and monitoring the number of hours employees work during a specific time period.Timesheets3 min read
- Hours WorkedHours worked refers to the total amount of time an employee spends performing job-related duties during a workday or workweek.Timesheets3 min read
- HSA deductionAn HSA deduction refers to the pre-tax contribution made by an employee (or employer) to a Health Savings Account (HSA).Payroll4 min read
I
22 entries- I-9 formThe I-9 form, officially known as the Employment Eligibility Verification Form, is a document employers in the U.S. must use to verify an employee’s identity and legal authorization to work.Hiring & Onboarding3 min read
- Idle TimeIdle time refers to periods when employees are on the clock but not actively engaged in productive work.Timesheets3 min read
- Inbound recruitingInbound recruiting is a talent acquisition strategy that focuses on attracting candidates to your business—rather than actively searching for them—by creating a strong employer brand, sharing valuable content, and engaging with potential hires over time.Hiring & Onboarding3 min read
- Incentive payIncentive pay refers to additional compensation provided to employees as a reward for meeting or exceeding certain performance goals or targets.Payroll4 min read
- Inclusive hiringInclusive hiring is the practice of designing your recruitment, hiring, and onboarding processes to attract, evaluate, and support candidates from diverse backgrounds—without bias or unnecessary barriers.Hiring & Onboarding4 min read
- Independent contractorAn independent contractor is a self-employed individual who provides services to another business or individual under a contract or agreement.Hiring & Onboarding4 min read
- Independent contractor taxesIndependent contractor taxes refer to the federal, state, and sometimes local taxes that self-employed individuals—like freelancers, gig workers, and consultants—are responsible for paying.Taxes5 min read
- Informational interviewAn informational interview is a conversation where a job seeker or professional explores a role, industry, or company by speaking with someone who currently works in that space.Hiring & Onboarding4 min read
- Insubordination warningAn insubordination warning is a formal notice given to an employee who refuses to follow reasonable directions or behaves in a way that shows deliberate disregard for authority.HR & Compliance3 min read
- Internal hiringInternal hiring refers to the process of filling open positions at your business by promoting or transferring existing employees instead of recruiting from outside.Hiring & Onboarding5 min read
- Internal mobilityInternal mobility is the process of moving existing employees into new roles within your business—whether through promotions, lateral transfers, cross-training, or temporary assignments.Hiring & Onboarding4 min read
- Internal recruitmentInternal recruitment is the process of filling job openings by promoting or transferring existing employees within your organization rather than hiring externally.Hiring & Onboarding3 min read
- Interstate employmentInterstate employment refers to a situation in which an employee works for an employer located in one state but performs work in another—or in multiple states.HR & Compliance5 min read
- Interview feedback formAn interview feedback form is a structured document or digital tool used by interviewers to evaluate candidates after a job interview.Hiring & Onboarding3 min read
- Interview scorecardAn interview scorecard is a structured tool used by hiring managers and interviewers to rate job candidates consistently and fairly based on predefined criteria.Hiring & Onboarding3 min read
- Inventory control specialistHiring & Onboarding
- IRCThe Internal Revenue Code (IRC) is a collection of federal tax laws established by the U.S. government. It governs everything related to taxation, including income taxes, payroll taxes, business deductions, and tax credits.Taxes3 min read
- IRS form 940IRS Form 940 is the Employer’s Annual Federal Unemployment Tax Return, which businesses use to report and pay federal unemployment taxes.Taxes5 min read
- IRS form 945Taxes3 min read
- IRS Form 1120-SForm 1120-S is a tax document S corporations use to report their income, losses, and dividends to the IRS.Taxes3 min read
- IRS levyAn IRS levy is a legal seizure of a taxpayer's property to satisfy an outstanding tax debt.Taxes4 min read
- IRS noticeAn IRS notice is an official letter from the Internal Revenue Service (IRS) sent to businesses or individuals regarding tax-related issues, such as underpayments, audits, corrections, or account updates.Taxes4 min read
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17 entries- Job advertisingJob advertising promotes an open position at your business to attract qualified candidates.Hiring & Onboarding3 min read
- Job analysis frameworkA job analysis framework is a structured method used to identify and document the responsibilities, tasks, skills, and qualifications required for a particular role.Hiring & Onboarding3 min read
- Job boardA job board is an online platform where employers post job openings and job seekers search for employment opportunities.Hiring & Onboarding4 min read
- Job classificationJob classification is the process of organizing jobs into categories based on things like duties, responsibilities, skill level, and compensation.Hiring & Onboarding4 min read
- Job competenciesJob competencies are the core skills, behaviors, and attributes that an employee needs to be successful in a specific role.Hiring & Onboarding4 min read
- Job description writingJob description writing is the process of creating a clear, accurate, and compelling summary of a role’s responsibilities, requirements, and expectations.Hiring & Onboarding3 min read
- Job designJob design is the process of defining and structuring the tasks, responsibilities, goals, and interactions involved in a specific role within your business.Hiring & Onboarding4 min read
- Job evaluationJob evaluation is the process of analyzing and comparing different roles within your business to determine their relative value, responsibilities, and appropriate compensation.Hiring & Onboarding4 min read
- Job fairA job fair, also known as a career fair or hiring event, is a structured gathering where employers and job seekers connect in one location to discuss employment opportunities.Hiring & Onboarding3 min read
- Job fit assessmentA job fit assessment is a process or tool used during hiring to evaluate how well a candidate aligns with a specific role, team, and work environment.Hiring & Onboarding4 min read
- Job levelingJob leveling is the process of defining and organizing roles within a company based on their responsibilities, skills, experience requirements, and overall impact.Hiring & Onboarding4 min read
- Job market analysisJob market analysis is the process of researching and interpreting data on employment trends, wage expectations, candidate availability, and industry demand.Hiring & Onboarding4 min read
- Job offer acceptance rateJob offer acceptance rate is the percentage of job offers extended by your business that are accepted by candidates.Hiring & Onboarding4 min read
- Job requirementsJob requirements are the qualifications, skills, experience, and characteristics an employer expects from candidates applying for a specific role.Hiring & Onboarding4 min read
- Job requisitionA job requisition is an internal document or request submitted by a manager or team lead to formally initiate the hiring process for a new role.Hiring & Onboarding4 min read
- Job rotationJob rotation is a team management strategy where employees periodically switch roles or tasks within a business.Scheduling4 min read
- Job vacancyA job vacancy is an open position within a business or organization that needs to be filled.Hiring & Onboarding4 min read
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1 entryL
9 entries- Labor cost reportA labor cost report is a financial document that breaks down all employee-related expenses over a specific time period.Payroll3 min read
- Labor ForecastingLabor forecasting is the process of predicting how many employees you’ll need to meet your business’s workload and customer demand at a specific time.Scheduling3 min read
- Labor market trendsLabor market trends refer to the shifts and patterns in employment, wages, workforce participation, job availability, and skill demand that influence how businesses hire and retain workers.Hiring & Onboarding3 min read
- Lateral hiringLateral hiring refers to the process of recruiting an employee from another company who is currently working in a similar role, typically at the same level of seniority and responsibility.Hiring & Onboarding4 min read
- Leadership development programA leadership development program is a structured system for identifying and training employees to take on leadership roles within an organization.Hiring & Onboarding3 min read
- License feeA license fee is a payment made by a business or individual to a government agency or regulatory body in order to obtain permission to operate legally.HR & Compliance6 min read
- Line cookA line cook is a key member of a restaurant’s kitchen team responsible for preparing specific dishes or working a particular station during service.Hiring & Onboarding3 min read
- Local income taxLocal income tax is a tax imposed by cities, counties, or municipalities on employees' wages or businesses operating within a specific locality.Taxes3 min read
- Long-term disabilityLong-term disability (LTD) insurance is a type of coverage that provides income replacement for employees who are unable to work for an extended period due to serious illness or injuryHR & Compliance4 min read
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11 entries- Manpower planningManpower planning, also known as workforce planning, is the process of analyzing, forecasting, and organizing your business’s staffing needs to ensure you have the right number of people with the right skills at the right time.Hiring & Onboarding4 min read
- Medicare premiumsMedicare premiums are the monthly payments that individuals must make to maintain Medicare coverage.HR & Compliance5 min read
- Medicare taxThe Medicare tax is a federal tax that is used to fund the Medicare program, which provides health insurance to individuals aged 65 and older, as well as certain younger individuals with disabilities or specific medical conditions.Taxes4 min read
- Medicare wages and tipsMedicare wages and tips refer to an employee’s total earnings subject to Medicare tax, including regular salaries, tips, and certain taxable benefits.Taxes4 min read
- Merit payMerit pay refers to a system of compensating employees based on their performance, typically through salary increases, bonuses, or other forms of reward.Payroll5 min read
- MicrolearningMicrolearning is a training strategy that delivers educational content in short, focused bursts—typically lasting just a few minutes.Hiring & Onboarding3 min read
- Mileage rateThe mileage rate is the standard set by the IRS that businesses can use to reimburse employees for using their personal vehicles for work-related travel. Employers can also use the mileage rate to deduct vehicle expenses on their business tax returns.Payroll3 min read
- Missed PunchA missed punch occurs when an employee forgets to clock in or clock out during their scheduled shift.Timesheets3 min read
- Mobile Time ClockA mobile time clock is a digital tool that allows employees to clock in and out of work using their smartphones or tablets instead of traditional punch clocks or paper timesheets.Timesheets3 min read
- Mock interviewA mock interview is a simulated job interview designed to help candidates practice their responses, build confidence, and prepare for real hiring situations.Hiring & Onboarding4 min read
- Monthly payMonthly pay refers to a payroll schedule where employees are paid once a month, typically on the same date each month, like the 1st or the last business day.Payroll4 min read
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8 entries- Net of taxNet of tax is a term used to describe the amount of money left after taxes have been deducted.Taxes2 min read
- Net operating incomeNet operating income (NOI) is a financial metric used to measure the profitability of a business’s core operations.Payroll4 min read
- Net payNet pay—also known as take-home pay—is the amount an employee actually receives after all the required deductions are taken out.Payroll3 min read
- Net realizable valueNet realizable value (NRV) is the estimated amount a business expects to receive from the sale of an asset, minus any costs associated with completing the sale or disposing of the asset.Payroll4 min read
- New hire checklistA new hire checklist is a step-by-step guide used by employers to onboard a new employee efficiently and compliantly.Hiring & Onboarding4 min read
- New hire training planA new hire training plan is a structured outline that guides how a new employee will learn the skills, responsibilities, and expectations of their role.Hiring & Onboarding4 min read
- Night shift differentialNight shift differential is an additional pay that employers offer to employees who work during non-standard hours, typically during the evening or nighttime.Payroll4 min read
- Non-exempt employeeA non-exempt employee is a worker who is entitled to overtime pay and minimum wage protections under the Fair Labor Standards Act (FLSA).HR & Compliance4 min read
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11 entries- Occupant loadOccupant load is the total number of people who can safely occupy a building or specific area simultaneously, based on its size and intended use.Scheduling4 min read
- Offer letterAn offer letter is a formal document that outlines the terms of employment for a job candidate who has been selected for a role at your business.Hiring & Onboarding4 min read
- On-call payOn-call pay refers to the compensation given to employees who are required to be available for work during certain hours, even if they are not actively working.Payroll6 min read
- OnboardingOnboarding is the process of integrating a new hire into your business, ensuring they have the tools, information, and support needed to succeed in their role.Hiring & Onboarding5 min read
- Onboarding processThe onboarding process is the structured series of steps that help new hires transition into their roles within a company.Hiring & Onboarding4 min read
- Online Time ClockAn online time clock is a web-based tool that allows employees to clock in and out from a computer, tablet, or smartphone using an internet connection.Timesheets3 min read
- Open ShiftsOpen shifts are unassigned work shifts that employees can claim instead of being pre-scheduled by managers.Scheduling3 min read
- Ordinary incomeOrdinary income refers to earnings subject to regular income tax rates, including wages, salaries, tips, bonuses, and business profits.Taxes4 min read
- Organizational cultureOrganizational culture is the collection of values, beliefs, behaviors, and practices that define how a company operates and how its people interact.HR & Compliance3 min read
- Overtime payOvertime pay is the extra compensation that eligible employees earn when they work more than a standard number of hours in a workweek—typically over 40 hours.Payroll4 min read
- Overtime TrackingOvertime tracking is the process of recording and managing the hours employees work beyond their regular schedules, typically over 40 hours per week as defined by the Fair Labor Standards Act (FLSA).Timesheets3 min read
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47 entries- Paid family leavePaid family leave (PFL) is a benefit that allows eligible employees to take time off work—with partial pay—to care for a new child, a seriously ill family member, or to address certain family-related needs like military deployments.HR & Compliance4 min read
- Panel interviewA panel interview is a job interview format where multiple interviewers—often from different departments or roles—interview a candidate at the same time.Hiring & Onboarding3 min read
- Part-time employeeWhat is a part-time employee?Hiring & Onboarding5 min read
- Passive candidate sourcingPassive candidate sourcing is the process of identifying and reaching out to individuals who aren’t actively looking for a job but may be open to new opportunities.Hiring & Onboarding3 min read
- Pay datePay date refers to the specific day on which employees receive their wages for the work performed during a defined pay period.Payroll5 min read
- Pay frequencyPay frequency refers to the interval at which an employer compensates its employees for the work they have done.Payroll4 min read
- Pay periodA pay period is a recurring schedule businesses use to calculate and distribute employee wages.Payroll4 min read
- Pay period end dateThe pay period end date is the last day of the time frame for which an employee’s wages are calculated.Payroll5 min read
- Pay period start dateThe pay period start date is the first day of the defined period during which an employee’s work hours are tracked for payroll purposes.Payroll4 min read
- Pay statementA pay statement (often called a payslip) is a document that provides a detailed breakdown of an employee’s earnings, deductions, and any other relevant payroll information.Payroll5 min read
- Pay stubA pay stub—also called a payslip or paycheck stub—is a document that gives employees a detailed breakdown of their earnings and deductions for a specific pay period.Payroll4 min read
- PaycheckA paycheck is how employees get paid for their hard work, whether through direct deposit or a paper check.Payroll4 min read
- Payroll accountA payroll account is a separate business bank account used exclusively for employee compensation.Payroll5 min read
- Payroll auditA payroll audit is a comprehensive review of your company’s payroll processes, records, and systems to verify that employees are being paid correctly and all payroll-related taxes and filings are accurate.Payroll6 min read
- Payroll bank accountA payroll bank account is a business checking account designated specifically for handling payroll-related transactions.Payroll6 min read
- Payroll compliancePayroll compliance refers to the legal and regulatory requirements employers must follow when paying employees.Payroll4 min read
- Payroll cut offA payroll cut off is the deadline by which all employee hours, wage adjustments, and relevant data must be submitted in order to be included in the upcoming payroll run.Payroll6 min read
- Payroll cycleA payroll cycle is the recurring schedule an employer follows to track employee work, calculate wages, withhold taxes, and issue payments.Payroll4 min read
- Payroll detailPayroll detail refers to the full breakdown of data behind every payroll run.Payroll4 min read
- Payroll IntegrationPayroll integration is the process of connecting your payroll system with other essential business tools—such as time tracking, scheduling, HR software, or accounting platforms—so that employee data flows seamlessly between them.Payroll3 min read
- Payroll integrationPayroll integration connects payroll software with time tracking, accounting, HR, and benefits platforms to automate payroll processing and ensure accurate tax compliance.Payroll3 min read
- Payroll liabilitiesPayroll liabilities are the financial obligations an employer incurs as part of the payroll process but has not yet paid.Payroll5 min read
- Payroll outsourcingPayroll outsourcing is when a business hires an external service provider to manage payroll processing, tax withholdings, employee payments, and compliance.Payroll3 min read
- Payroll providerA payroll provider is a company or service that helps businesses manage payroll tasks like calculating wages, withholding taxes, filing payroll tax forms, and issuing employee paychecks.Payroll4 min read
- Payroll reconciliationPayroll reconciliation is the process of reviewing and verifying all payroll records to ensure that every employee has been paid correctly.Payroll5 min read
- Payroll securityPayroll security refers to the policies, procedures, and technologies that businesses use to protect sensitive payroll data from unauthorized access, theft, fraud, or misuse.Payroll3 min read
- Payroll statementA payroll statement—often called a pay stub or paycheck stub—is a detailed document provided to employees each time they receive payment.Payroll4 min read
- Payroll tax reportA payroll tax report is a detailed document that summarizes the payroll taxes a business has withheld from employees’ wages and the corresponding employer tax obligations over a specific period.Taxes4 min read
- Payroll transactionA payroll transaction refers to any financial activity related to the processing of employee compensation.Payroll4 min read
- Payroll withdrawalA payroll withdrawal is the process by which an employer deducts certain amounts directly from an employee’s paycheck before the funds are disbursed.Payroll3 min read
- Peer interviewA peer interview is a stage in the hiring process where a job candidate meets with one or more current employees, typically potential coworkers in the same or similar role.Hiring & Onboarding4 min read
- Pension contributionsPension contributions are payments made into a retirement savings plan, typically by both an employer and an employee, to help the employee build financial security after retirement.HR & Compliance4 min read
- Performance expectationsPerformance expectations are the clear, measurable standards an employer sets for how employees should perform their job duties.HR & Compliance3 min read
- Performance improvement plan (PIP)A performance improvement plan (PIP) is a formal document that outlines specific areas where an employee is underperforming and provides a structured path to help them improve.HR & Compliance4 min read
- Performance payPerformance pay is a compensation system that rewards employees based on their individual performance or the performance of their team or company.Payroll3 min read
- Permanent employeeA permanent employee is a worker hired to fill an ongoing role within a company, with no predetermined end date to their employment.Hiring & Onboarding4 min read
- Phone interviewA phone interview is a screening conversation between an employer and a job candidate conducted over the phone, often used as an early step in the hiring process.Hiring & Onboarding3 min read
- POSA POS, or Point of Sale, is the system a business uses to complete customer transactions.Payroll5 min read
- Pre-employment background checkHiring & Onboarding4 min read
- Pre-employment screeningPre-employment screening is the process of checking a job candidate’s background before officially hiring them.Hiring & Onboarding5 min read
- Pre-screening processThe pre-screening process refers to the series of steps employers take to evaluate job applicants before moving them to the next stage of hiring.Hiring & Onboarding4 min read
- Probationary employeeA probationary employee is a new hire who is working under an initial evaluation period.Hiring & Onboarding5 min read
- Probationary periodA probationary period is a trial period at the start of a new hire’s employment. It gives both the employer and the employee a chance to determine whether the working relationship is a good fit.Hiring & Onboarding4 min read
- professional development planA professional development plan (PDP) is a personalized roadmap designed to help employees grow their skills, improve their performance, and prepare for future responsibilities.Hiring & Onboarding3 min read
- Psychometric testingPsychometric testing refers to a set of standardized assessments designed to evaluate a candidate’s personality traits, cognitive abilities, and behavioral tendencies.Hiring & Onboarding3 min read
- PTO managementPTO management is the process of tracking, approving, and administering paid time off (PTO) for employees.Scheduling7 min read
- PTO payPTO (Paid Time Off) pay is the compensation an employee receives while they are on leave from work for personal reasons, illness, vacation, or any other time off.Payroll4 min read
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1 entryR
12 entries- Realistic job previewA realistic job preview (RJP) is a hiring strategy that gives job candidates an honest, detailed look at what a position actually involves—before they accept an offer.Hiring & Onboarding4 min read
- RecruitmentRecruitment is the process of finding, attracting, and hiring the right people to fill open roles within your business.Hiring & Onboarding4 min read
- Recruitment funnelA recruitment funnel visualizes how potential candidates move through your hiring pipeline—from the moment they learn about your business to the day they’re hired.Hiring & Onboarding3 min read
- Recruitment strategyA recruitment strategy is a defined plan that outlines how a business attracts, evaluates, and hires qualified job candidates.Hiring & Onboarding3 min read
- Recurring ScheduleA recurring schedule refers to a team management approach where certain patterns of employee shifts or hours are pre-defined and automatically repeated over a specific period, such as weekly or biweekly.Scheduling3 min read
- Reference checkA reference check is a step in the hiring process where an employer contacts a candidate’s previous employers, managers, or professional contacts to verify work history, skills, and overall job performance.Hiring & Onboarding3 min read
- Referral programA referral program is a hiring strategy where you encourage current employees (or sometimes even customers) to refer qualified candidates for open roles at your business.Hiring & Onboarding3 min read
- Regular employeeA regular employee is someone hired by a business on a permanent, ongoing basis—typically working a consistent schedule and receiving benefits.Hiring & Onboarding5 min read
- Remote hiring processA remote hiring process is the series of steps businesses follow to recruit, interview, and onboard employees who work remotely, either full-time or part-time.Hiring & Onboarding3 min read
- Retention bonusA retention bonus is a one-time financial incentive given to an employee to encourage them to stay with a company for a specified period of time.Hiring & Onboarding3 min read
- Retirement contributionsRetirement contributions refer to the money set aside—either by an employee, employer, or both—into a retirement savings plan, such as a 401(k) or IRA.HR & Compliance4 min read
- Role clarityRole clarity refers to how well an employee understands their job responsibilities, performance expectations, reporting relationships, and how their role fits within the broader business.HR & Compliance3 min read
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44 entries- Salaried positionA salaried position is a job in which an employee is paid a fixed amount each pay period, regardless of how many hours they work.Payroll4 min read
- Salaried workerA salaried worker is an employee who receives a fixed, regular paycheck based on an annual salary rather than hourly wages. Salaried workers typically earn the same amount each pay period, regardless of the hours worked.Payroll4 min read
- SalariesA salary is a fixed, regular payment that an employer provides to an employee, typically biweekly or monthly.Payroll4 min read
- Salary benchmarkingSalary benchmarking is the process of comparing the pay rates for roles at your business against industry standards or similar positions in your geographic area.Hiring & Onboarding3 min read
- Salary negotiationSalary negotiation is the process of discussing and agreeing on the compensation for a job role, usually between an employer and a job candidate or current employee.Hiring & Onboarding3 min read
- Salary paySalary pay refers to a fixed amount of compensation paid to employees on a regular basis, typically expressed as an annual amount, regardless of the number of hours worked or the fluctuations in their weekly workload.Payroll4 min read
- Schedule BuilderA schedule builder is a digital tool that allows employers and managers to create, edit, and share employee work schedules efficiently.Scheduling3 min read
- Schedule ConflictsSchedule conflicts happen when an employee’s assigned work shift overlaps with another obligation, violates their stated availability, or breaches company policies and labor law requirements.Scheduling3 min read
- Schedule NotificationsSchedule notifications are automated alerts sent to employees to inform them about their work schedules, upcoming shifts, changes in shift timings, or open shift opportunities.Scheduling3 min read
- Schedule OptimizationSchedule optimization is the process of creating the most effective employee work schedule to meet business needs while reducing costs and improving team satisfaction.Scheduling3 min read
- Schedule PreferencesSchedule preferences refer to the specific days, times, and types of shifts employees prefer to work.Scheduling3 min read
- Schedule TemplatesSchedule templates are pre-designed scheduling formats that employers can reuse to create consistent work schedules for their teams.Scheduling3 min read
- Seasonal employeeA seasonal employee is someone hired for a temporary period to help during your business’s busy season.Hiring & Onboarding3 min read
- Self-employment taxSelf-employment tax is a federal tax that covers Social Security and Medicare contributions for individuals who work for themselves.Taxes4 min read
- Semi-monthly paySemi-monthly pay is a payroll schedule in which employees are paid twice a month, typically on the 1st and 15th or the 15th and last day of the month.Payroll3 min read
- Severance paySeverance pay financially supports employees affected by layoffs, restructuring, or job eliminations.Payroll3 min read
- Shadowing programA shadowing program is a structured training approach where new or transitioning employees observe experienced team members as they perform their daily duties.Hiring & Onboarding4 min read
- Shift differential payShift differential pay is additional compensation provided to employees who work shifts outside the standard 9-to-5 workday, typically during evenings, nights, weekends, or holidays.Payroll3 min read
- Shift SchedulingShift scheduling is the process of assigning specific work hours or shifts to employees to ensure proper staffing and smooth business operations.Scheduling3 min read
- Shipping and receiving clerkA shipping and receiving clerk is responsible for managing the flow of goods in and out of a business.Hiring & Onboarding3 min read
- Short-term disabilityShort-term disability (STD) insurance provides temporary income replacement to employees who cannot work due to illness, injury, or medical conditions.HR & Compliance4 min read
- Shortlisting candidatesShortlisting candidates is the process of narrowing down a pool of job applicants to a smaller group of individuals who meet the minimum qualifications and are most likely to succeed in the role.Hiring & Onboarding4 min read
- ShrinkageShrinkage refers to the loss of inventory, revenue, or productivity that occurs between what is expected and what is actually realized.Scheduling4 min read
- Sick leaveEmployees can take sick leave when they’re ill, injured, or need to care for a sick family member. Some employers offer paid sick leave, while others provide unpaid leave, depending on company policy or local labor laws.HR & Compliance5 min read
- Sick paySick pay refers to the compensation provided to employees when they are unable to work due to illness or injury.Payroll4 min read
- Skills gap analysisA skills gap analysis is the process of identifying the difference between the skills your employees currently have and the skills they need to meet your business goals.Hiring & Onboarding4 min read
- Skills inventoryA skills inventory is a detailed record of the skills, qualifications, and competencies that exist within your workforce.Hiring & Onboarding3 min read
- Skills-based hiringSkills-based hiring is a recruitment approach that prioritizes a candidate’s abilities, competencies, and relevant experience over formal education, job titles, or years of service.Hiring & Onboarding4 min read
- Social recruitingSocial recruiting—also known as social media recruiting—is the practice of using social media platforms to source, attract, and engage job candidates.Hiring & Onboarding4 min read
- Social security capTaxes4 min read
- Social security contributionsSocial Security contributions are mandatory payroll taxes that fund the Social Security program, which provides financial assistance for retirees, individuals with disabilities, and surviving family members of deceased workers.Taxes3 min read
- Social security taxSocial security tax is a federal payroll tax that employers and employees in the United States must pay to fund the social security program, which provides retirement, disability, and survivor benefits.Taxes5 min read
- SourcingSourcing is the process of identifying, attracting, and reaching out to potential job candidates—often before they even apply for a role.Hiring & Onboarding2 min read
- Split ShiftA split shift is a work schedule that includes two separate work periods in the same day, separated by an extended unpaid break that’s longer than a standard meal period.Scheduling3 min read
- State disability insuranceState disability insurance (SDI) is a program that provides short-term wage replacement benefits to employees who cannot work due to non-work-related illness, injury, pregnancy, or childbirth.HR & Compliance3 min read
- State income taxAs a business owner, managing state income tax is essential to running payroll. It’s a tax imposed by individual states on employee earnings, and employers are responsible for withholding the correct amount from paychecks and remitting it to the state tax agencyTaxes4 min read
- State income tax withholdingState income tax withholding is the process by which employers deduct a portion of an employee's earnings to pay state income taxes on their behalf.Taxes6 min read
- State tax formsState tax forms are documents businesses and employees must complete to comply with state tax laws. These forms cover income tax withholding, unemployment insurance, and other state-specific taxes that employers are responsible for managing.Taxes4 min read
- Stay interviewA stay interview is a one-on-one conversation between an employer (or manager) and an employee with the goal of understanding what motivates the employee to stay at the company—and what might cause them to leave.HR & Compliance3 min read
- Student loan garnishmentStudent loan garnishment refers to the legal process in which a portion of an employee’s wages is withheld to repay overdue federal or private student loans.Payroll3 min read
- Succession planningSuccession planning is the process of identifying and developing internal talent to fill key roles when employees leave, retire, or get promoted.Hiring & Onboarding3 min read
- Supervisory skills trainingSupervisory skills training is a structured program designed to teach current or aspiring supervisors the core skills they need to effectively manage teams, resolve workplace challenges, and support employee development.Hiring & Onboarding4 min read
- SUTASUTA stands for State Unemployment Tax Act, which is a state-level payroll tax that employers pay to fund unemployment benefits for workers who lose their jobs through no fault of their own.Taxes4 min read
- Swap ShiftA swap shift is when two employees agree to exchange their scheduled work shifts, with approval from a manager.Scheduling3 min read
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40 entries- Talent analyticsTalent analytics is the practice of collecting, analyzing, and interpreting data about your workforce to make better talent-related decisions.Hiring & Onboarding
- Talent mappingTalent mapping is a strategic workforce planning process that helps employers identify, assess, and develop talent to meet current and future business needs.Hiring & Onboarding4 min read
- Talent pipeline developmentTalent pipeline development is the process of proactively building and maintaining a pool of potential job candidates—both internal and external—who are qualified and ready to fill future roles within your business.Hiring & Onboarding4 min read
- Talent poolA talent pool is a group of potential job candidates who have the skills, experience, or interest needed to fill open positions at your business—either now or in the future.Hiring & Onboarding4 min read
- Talent retention strategyA talent retention strategy is a structured approach businesses use to keep top-performing employees engaged, motivated, and loyal over the long term.Hiring & Onboarding4 min read
- Talent sourcingTalent sourcing is the proactive process of identifying, reaching out to, and engaging potential job candidates—before they even apply.Hiring & Onboarding3 min read
- Tax bracketA tax bracket is a range of income taxed at a specific rate. The U.S. tax system is progressive, meaning higher earnings are taxed at higher rates.Taxes3 min read
- Tax creditA tax credit is one of the best ways businesses can save money during tax time.Taxes4 min read
- Tax deductionA tax deduction is a business expense that can be subtracted from taxable income, reducing the total amount a company owes in taxes. For employers, deductions help lower overall tax liability, making it essential to track eligible expenses carefully.Taxes5 min read
- Tax exemptionTax exemption refers to the legal status that allows an individual or organization to be free from paying certain taxes.Taxes4 min read
- Tax filing deadlineA tax filing deadline is the final date by which individuals and businesses must submit their tax returns to the IRS and state tax agencies. Missing a deadline can result in penalties, interest charges, and compliance issues.Taxes4 min read
- Tax filing extensionA tax filing extension allows businesses and individuals to request more time to file their tax returns with the IRS and state tax agencies.Taxes3 min read
- Tax levyA tax levy is legal action taken by the IRS or state tax authorities to seize assets from individuals or businesses with unpaid tax debts.Taxes3 min read
- Tax penaltiesTax penalties are fines or fees imposed by the IRS and state tax agencies when businesses fail to comply with tax laws. These penalties can result from late filings, incorrect payments, miscalculations, or missing payroll tax deposits.Taxes4 min read
- Tax tableA tax table is a chart published by the IRS (and many state tax agencies) that shows the amount of income tax to be withheld from an employee’s paycheck.Taxes5 min read
- Tax withholdingTax withholding is the process by which employers deduct a portion of an employee’s wages to prepay federal, state, and local income taxes, as well as payroll taxes like Social Security and MedicareTaxes4 min read
- Taxable incomeTaxable income is the portion of income that the IRS considers taxable after deductions and exemptions.Taxes4 min read
- Taxpayer identification numberA taxpayer identification number (TIN) is a unique number assigned by the IRS to individuals and businesses for tax reporting purposes.Taxes5 min read
- Team SchedulingTeam scheduling is the process of planning and organizing work shifts for an entire team to ensure proper coverage, balanced workloads, and compliance with labor laws.Scheduling3 min read
- Technical trainingTechnical training is focused on teaching employees the specific skills and tools they need to do their job effectively—especially with equipment, software, or industry-specific procedures.Hiring & Onboarding3 min read
- Temp-to-hireTemp-to-hire refers to an employment arrangement where a worker is initially brought on as a temporary employee with the potential to transition into a permanent role after a trial period.Hiring & Onboarding4 min read
- Temporary employeeA temporary employee is someone hired to work for your business for a limited period of time.Hiring & Onboarding4 min read
- Terms of employmentTerms of employment refer to the conditions that define the working relationship between an employer and an employee.HR & Compliance4 min read
- Time and attendanceTime and attendance refers to the process of tracking when employees start and end their workdays, as well as when they take breaks, clock out for lunch, or call in sick.Timesheets7 min read
- Time ClockA time clock is a system used by employers to track when employees start and end their work shifts.Timesheets3 min read
- Time keeping systemA time keeping system is a tool or method for tracking when employees start and end their shifts, as well as any breaks or overtime worked.Timesheets3 min read
- Time Off Accrual PolicyA time off accrual policy is a structured approach that enables employees to earn paid time off incrementally over time.HR & Compliance3 min read
- Time TheftTime theft occurs when employees are paid for hours they didn’t actually work.Timesheets3 min read
- Time Tracking SoftwareTime tracking software is a digital tool that helps businesses record, monitor, and manage the hours employees work.Timesheets3 min read
- Time tracking systemA time tracking system is a tool businesses use to monitor when employees clock in, clock out, take breaks, and work overtime.Timesheets4 min read
- Time-Off RequestA time-off request is a formal proposal employees submit to take leave from work for personal reasons, vacation, or other purposes.Scheduling3 min read
- TimecardA timecard records the hours an employee works during a pay period. It helps businesses track attendance, calculate wages, and ensure compliance with labor laws.Timesheets3 min read
- TimesheetA timesheet is a record that tracks the number of hours an employee works over a specific period—daily, weekly, or per pay cycle.Timesheets3 min read
- Timesheet ApprovalTimesheet approval is the process managers or supervisors use to review and verify employee work hours before they’re submitted for payroll.Timesheets3 min read
- Timesheet RemindersTimesheet reminders are notifications sent to employees or managers prompting them to complete, review, or approve timesheets on time.Timesheets3 min read
- Tip creditA tip credit is a legal provision that allows employers in specific industries, such as restaurants and hospitality, to count a portion of employees' tips toward meeting the federal or state minimum wage requirements.Payroll5 min read
- TipsTips are extra money that customers give to employees for great service.Payroll4 min read
- Total compensationTotal compensation is the full value of everything an employee earns from their employer—not just their base wage or salary.Payroll3 min read
- Training needs analysisTraining needs analysis (TNA) is the process of identifying skill gaps within your workforce so you can deliver targeted training that improves employee performance and supports your business goals.Hiring & Onboarding4 min read
- Training programA training program is a structured plan or system that helps employees learn the skills, knowledge, and tools they need to succeed in their roles.Hiring & Onboarding3 min read
U
3 entries- Unconscious bias trainingUnconscious bias training is a structured learning program designed to help individuals recognize and address the implicit attitudes, stereotypes, or assumptions they may hold without even realizing it.Hiring & Onboarding4 min read
- Unpaid Time OffUnpaid time off (UTO) refers to an authorized absence from work where an employee does not receive wages for the time they are away.Scheduling3 min read
- Upskilling programAn upskilling program is a structured initiative that helps employees gain new skills or improve existing ones to keep up with changing job requirements, take on new responsibilities, or advance within a company.Hiring & Onboarding4 min read
V
12 entries- Vacation payVacation pay is compensation that employees receive when they take time off from work.Payroll3 min read
- Value-based hiringValue-based hiring is the process of selecting job candidates based on how well their personal values align with the company’s core values, mission, and workplace culture—rather than focusing solely on skills or experience.Hiring & Onboarding3 min read
- Veterinarian technicianA veterinarian technician—commonly called a vet tech—is a trained medical professional who assists veterinarians in providing healthcare to animals.Hiring & Onboarding6 min read
- Video interviewA video interview is a job interview that takes place using video conferencing software like Zoom, Google Meet, Microsoft Teams, or a built-in hiring platform.Hiring & Onboarding4 min read
- Virtual career fairA virtual career fair is an online event where employers and job seekers connect in real time through digital platforms.Hiring & Onboarding4 min read
- Virtual onboardingVirtual onboarding is the process of integrating a new employee into a company using digital tools, without requiring them to be physically present.Hiring & Onboarding4 min read
- Virtual recruitmentVirtual recruitment is the process of attracting, interviewing, and hiring job candidates using digital tools and online platforms—without requiring in-person interactions.Hiring & Onboarding4 min read
- Vision insuranceVision insurance is an employee benefit that helps cover the cost of eye care services, including routine eye exams, prescription glasses, and contact lenses.HR & Compliance4 min read
- Visual merchandiserA visual merchandiser is the person responsible for designing and arranging a retail store’s displays and product layouts to attract customers and increase sales.Hiring & Onboarding3 min read
- Voluntary deductionA voluntary deduction is an amount an employee chooses to have withheld from their paycheck for a specific purpose, such as benefits, retirement contributions, or charitable donations.Payroll4 min read
- Voluntary deductionsVoluntary deductions are amounts that employees elect to have withheld from their paychecks for benefits, retirement savings, and other optional expenses.Payroll4 min read
- VTO (voluntary time off)VTO (Voluntary Time Off) is a workplace policy that allows employees to take unpaid time off when business demand is low.Scheduling3 min read
W
17 entries- W-2 employeeA W-2 employee is a worker classified as a traditional employee under U.S. tax law.Payroll4 min read
- W-2 formA W-2 form, officially known as the Wage and Tax Statement, is a crucial document employers must provide to their employees at the end of each year.Taxes5 min read
- W-4 formWhen a new employee joins your team, one of the first things they need to do is fill out a W-4 form—the Employee’s Withholding Certificate.Taxes3 min read
- Wage garnishmentWage garnishment is a legal process in which an employer withholds a portion of an employee’s earnings and sends it directly to a creditor, government agency, or court.Payroll4 min read
- WagesAs a business owner, understanding wages is essential for managing payroll effectively and staying compliant with labor laws.Payroll4 min read
- Walk-in interviewA walk-in interview is a hiring process where candidates can apply and interview on the spot without a prior appointment.Hiring & Onboarding4 min read
- Wax specialistA wax specialist is a trained professional who provides hair removal services using waxing techniques.Hiring & Onboarding4 min read
- Weekend differentialA weekend differential is an additional amount of pay given to employees who work shifts on Saturdays or Sundays, on top of their standard hourly wage or salary.Payroll4 min read
- Weekly payWeekly pay is a payroll schedule where employees receive wages once per week, usually on the same day.Payroll6 min read
- Weekly ScheduleA weekly schedule is a work schedule that outlines the shifts and working hours assigned to employees for a single week.Scheduling3 min read
- What is a quarterA business quarter is a three-month period used to divide the fiscal year.Payroll3 min read
- WithholdingWithholding refers to the portion of an employee's earnings that is taken by the employer and remitted directly to the government (federal, state, or local) to cover the employee’s income tax obligations.Taxes3 min read
- Withholding allowanceA withholding allowance is a number that employees use on their W-4 form to determine how much federal income tax their employer should withhold from their paycheck.Taxes4 min read
- Worker classificationWorker classification refers to the legal process of determining whether someone working for your business is considered an employee or an independent contractor.HR & Compliance8 min read
- Workers' compensationIf your business has employees, workers’ compensation insurance is essential to protect your team and company.HR & Compliance4 min read
- Workplace diversityWorkplace diversity refers to the presence and inclusion of individuals from a wide range of backgrounds, identities, and experiences within a business or organization.HR & Compliance4 min read
- WorkweekTimesheets4 min read
Y
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